Overview

This document is separated into three parts covering how to start a meeting, schedule a meeting, and perform basic functions and tasks. 

Requirements

1. AFG Google account.
2. Microphone or cellphone. 

Starting a Google Meeting 

1. In the sidebar within your Gmail account, click ‘Start a meeting’
   
2. Verify Google can detect your systems camera or microphone. If neither one is detected move on to step 3 for additional options to use by phone. If your system has a microphone and or camera but is not recognized by Google please contact tech@afgdistribution.com. 
   
3. Click ‘Join now’ for a video meeting, or click ‘Join and use a phone for audio’ for an audio-only meeting. If you have a microphone on your computer but no camera, you can still use the ‘Join now’ button as an option. If using ‘Join and use a phone for audio’ option continue onto step 4. If using the ‘Join now’ option skip to step 5.
   

4. Enter your phone number with area code under the ‘Call me’ join option. You will now receive a call from Google. Answer call and click 1. You have now joined the meeting using audio from your phone. To include additional people to the meeting, move on to step 5.
   
5. Click ‘Add people’ from the add others pop up option. 
   
6. Start typing the name of the individual you wish to invite to Google meeting. Verify the email address before adding. You could have multiple emails for a single contact. 
   
7. Once you have everyone listed click ‘Send email’.

8. At this point email recipients will be presented with multiple options for joining the meeting. After picking an option you should all now be able to talk or view each other in a Google meeting. If you experience any issues contact tech@afgdistribution.com 
   

Scheduling a Google Meeting

1. From your Google calendar select the ‘Create’ button in the upper left hand corner.
   
2. Make sure the ‘Event’ calendar option is selected and give your event a name.
   
3. Click on ‘Add Google Meet video conferencing’. 
   
4. Schedule a date and time for your meeting along with any additional guest. Be careful to select the correct email address. There could be multiple emails for a single contact.
   
5. Click on Save.

Basic Functions & Settings in Google Meet

This is the basic screen layout in Google Meet:

Below is a list of common buttons & functions used in a meeting:

1. Microphone:     Muted        Microphone On
   Unless you are speaking, it is always best to Mute your microphone in order to avoid echo / feedback issues. 
   
   
2. Video Camera:   Camera Off          Camera On   
   Note:  When the camera is off, your video “window” displays your Gmail account initials   
   
   
3. Leave Call:  Click the Leave Call button to leave or end the meeting.  
4. Other Options:  Click the 3-Dots to access other options such as Screen Layout & Settings
   
   

1. Change Layout:   Most users will want to leave as default setting  “Auto” .
2. Settings:  Change your Speaker, Microphone, Video input/output
3. Use a phone for audio:  Choose “Dial In” to use your phone to listen/talk

Presenting Your Screen

To share your screen so that the other participants can view:

1. Click the Present Now button.    
2. Choose how you want to share your screen:

1. “Your Entire Screen” - to share everything on your screen
2. “A Window” - if sharing your web browser window or a file from another program (such as Excel or Word)
3. “A Chrome tab” - if you only want to share a single Chrome browser tab
   

3. To stop sharing your screen, click the “Stop Sharing” button at the top or bottom of your screen: